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Legalization of the Indian documents for presenting in the Russian Federation

In accordance with the Hague Convention of October 5, 1961, in which both the Russian Federation and the Republic of India are participants, documents authenticated by an Apostille of a participant country are exempted from validation (i.e., from verification of the authenticity of the signatures, the authority of the persons signing, and the authenticity of the seals and stamps) by the consular establishments of other participant countries.

Documents with Apostille do not require any further legalization.

The Apostille is a stamp established by the Hague Convention, placed in documents by a competent authority of the country in which the document was issued. In India, the Apostille is placed by the MEA, CPV DIVISION.

The following documents are considered official documents in accordance with the Hague Convention (documents for public use), and an Apostille may be placed in them:

 by a public prosecutor, court secretary, or bailiff;

The Hague Convention does not cover the following documents:

Please be advised that according to the established common practice, official organizations in the Russian Federation may not accept foreign corporate documents if they are not legalized by consular offices of the Russian Federation in the countries where the documents originated.

In view of the above, it is advised that the corporate documents intended for use in Russia must be certified as to proper legalization at the consular offices of the Russian Federation.

To make an Indian document valid in Russia:

The original document should be sent for Apostille (CPV Division of the MEA)

The document together with Apostille should be translated into Russian and translation should be attested at the Consular Section of the Embassy.

For those, who do not speak Russian, please double check the text of the document with the person in Russia, whether they accept it or not.

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Power of Attorney

The Consular division of the Russian Embassy provides Authentication of powers of attorney, drawn up in the Republic of India to be used in Russia. A power of attorney can be certified on behalf of one or multiple Principals in the name of one or multiple Agents.

Authentication of any type of power of attorney requires Principal’s personal appearance at the Consular division. The Consul certifies Principal’s identity and mental competence.

Before documents submission to the Consular division a Principle should:

• Adjust the text of the power of attorney with the Russian institution where it will be further submitted to
• Send a draft of the power of attorney to Notary Section of the Consular division by email. The message should also contain information on date of birth, permanent address and passport data for both a Principal and an Agent.

Signature Authentication

The Consular division provides Signature Authentication for documents that don’t conflict with Russian Legislation. During Signature Authentication the Consul certificates identity of an Applicant. Please note that in compliance with Article 80 of the Fundamental Principles of the Russian Federation on Notary, the Consul authenticates the signature only and not credibility of the facts stated in the document.

For all issues of notary public prior appointment is necessary.(Phone:011-2611-0560).

Certificate of no criminal record

To obtain a certificate of no criminal record the applicants should attend the Embassy in person having completed the required form in Russian.

A valid proof of ID is required.

The time for processing a criminal check is approximately 2-6 months.

We will contact you by phone when your certificate is ready for collection.

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ISSUANCE OF BUSINESS VISAS TO HIGHLY SKILLED MIGRANTS (HSM)

In accordance with article 13/2 of the Federal Law № 86 of 19 May 2010 “The alteration in the Federal Law “Legal position of foreign citizens in the Russian Federation” and other legislative acts of the Russian Federation” since 1 July 2010 Russian Consulates will receive applications and grant visas to foreign citizens claiming to be highly skilled specialists in accordance with the following:

A foreign citizen can apply to a Russian Consulate with the intention to work as a highly skilled specialist.

The application form is filled in the Russian language either legibly handwritten or printed. The information about the applicant will then be placed on the website of the Federal Migration Service of the Russian Federation.

The following information should be provided in the application:

-        passport data in Russian and in Latin letters (as in passport);

-        information confirming the experience of the foreign citizen, his/her skills or achievements in a specific field;

-        application should contain information on recommendations if any, confirming expert knowledge and qualification;

-        consent to include the information provided by the applicant in the data base within the state system of recording migration as well as consent to forward these personal details to employers and sponsors on the territory of the Russian Federation that has to be confirmed by signature.

All names should be written in full, without abbreviations and corrections.

There is no charge collected for the application.

A business visa for the foreign citizen is then granted on the basis of an invitation to enter the Russian Federation to hold relevant talks, provided for the foreign citizen by an employer or a sponsor.

The invitation made on the letterhead of the legal person that is the employer or the sponsor shall include the following information in Russian:

a) the job vacancy that the highly skilled migrant is invited to fill as well as conditions of labour and social support;

b) on the person invited:

- first name, family name in Russian and Latin letters as in passport, as well as the date of birth, sex, citizenship, passport number.

c)  on the inviting side:

-        full name of the legal entity being the employer or contractor;

-        legal or actual address of the legal entity;

-        taxpayer number and Tax Registration Reason Code;

-        primary state registration number (PSRN).

For branches (representative offices) of foreign companies in the Russian Federation, information about their registration in the country of incorporation should be provided.

d) expected date of entry into the Russian Federation and itinerary of travel.

The proposition has to be signed by the director or his deputy and certified by the seal of the legal entity.

The migrant should present a bank statement in no longer than one month which has a current balance of a minimum of 6000 Euros.

Upon arrival in Russia and signing of contract, the highly skilled migrant is issued a new multiple entry work visa.

Visas for members of the family of a highly skilled migrant are issued in accordance with the existing procedure based on the original visa support letter issued by a Federal Migration Service branch.

In case the employment agreement or civil law contract is not concluded, the migrant has to leave the Russian Federation before the date of expiry of his business visa.